Guest List and Special Dietary Requirements
Please complete your booking by adding your guest names and their dietary requirements by Friday 7 January 2022. You can do this by following the edit link in your confirmation email which you will receive after your booking form has been processed.
Once you have booked
In November, Grosvenor House will email you, as the host, a personal access code and website link where you will be able to book your dinner wines, pre-dinner hospitality tables, private rooms for entertaining and accommodation.
Conditions of booking
Tables cannot be guaranteed without payment. Cancellations received in writing on or before Friday 10 December 2021 will qualify for a full refund less 20% administration charge. Any cancellations thereafter will not be refunded.
BCO Covid Policy
The BCO is excited to return to its in-person format and we hope that attendees will make the most of the many networking opportunities at our events. We want to make sure that this can be done in a way that is safe and enjoyable for everyone, so we have put together a roadmap to outline our health & safety protocols. We would ask you to follow these protocols both to reduce the risk for yourself, as much as for others, bearing in mind that there might be guests who feel more vulnerable or less comfortable at large gatherings at this point in time.
Before the event
The BCO is now required by law to check attendees COVID status as a condition of entry. This means all attendees will need to demonstrate proof of COVID-19 status for entry to the dinner.
This will need to be one of the following:
- Proof of completion of a full course of vaccination two weeks prior to arrival via the NHS COVID Pass (NB This is different to the NHS COVID-19 Test and Trace app), EU Digital Pass or equivalent for internationals. It is advised individuals apply no later than 48 hours before attending the event to allow for the application to be processed in time.
OR
- Lateral flow or PCR negative test results text or e-mail, received within 48 hours prior to attending the event. We will ask to see the NHS email or text message you received once you reported your result to the NHS. The fastest way to report your Lateral Flow Test result is online. We will not accept the physical test or a photo of the test.
If attendees would prefer not to use the app, or do not have a smartphone, they can obtain a NHS COVID Pass letter (proving vaccination status only) by calling 119 or visiting the NHS website. Attendees with a medical exemption should advise a member of staff during the checking process.
We also actively encourage all attendees to take a lateral flow test regardless of their vaccination status, and only attend the event if the result is negative.
At the Grosvenor
On arrival, the BCO in partnership with the Grosvenor will be verifying attendees COVID-19 status at the Park Lane street level entrance. More details on how to show proof of status, can be found in the paragraph above.
- Grosvenor House has implemented a variety of new protocols and elevated practices, in response to the COVID-19 pandemic, and in keeping with their high standards of cleanliness and commitment to providing excellent service. These are outlined in detail on their website. Face coverings are not mandatory in the event space but must be warn when in public areas of the hotel e.g., hotel lobby.
- If you have Covid symptoms or suspect that you may have Covid, or if someone you have been in contact with in the last 10 days has Covid, please do not attend
- Please avoid shaking hands and other physical contact, unless you are sure the other person is comfortable with this.
- At the venue, please try to maintain 1m+ physical distance from other attendees, if possible.
- Face coverings are not mandatory in the event space but must be warn when in public areas of the hotel e.g., hotel lobby.
- Please wash your hands frequently or use hand sanitisers
Please note, depending on the circumstances or specific requirements of the venue, the protocols may change before the event. If they do, we will, of course, update all participants.
We thank you in advance for your cooperation. If you have any questions, please don’t hesitate to email events@bco.org.uk
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